Our translation processin 6 steps
From document upload to delivery: see how we produce your sworn translation in six straightforward steps. Quick, secure and professional, by Rbtv-registered translators.
Ordering a sworn translation takes a few steps. You upload your document and see your price straight away, an Rbtv-registered sworn translator makes the translation, and you have it within 5 to 7 working days. Faster delivery is a paid option in the order form.
Source: SLA KvK Uittreksel Vertalen · Wbtv framework · Last updated: 5 May 2026
How do you order a sworn translation?
Most of our clients are expats and internationals who need an official translation that a Dutch authority will accept, such as the IND or their gemeente. The four steps below explain what happens from the moment you upload your document to the moment the finished translation reaches you.
- 1
Upload document
Upload your document through our secure form. A clear scan or phone photo is enough; we accept PDF, Word and high-quality images.
- Secure SSL-encrypted upload
- All common formats accepted
- Immediate confirmation by email
- 2
See your price straight away
You see your price straight away, with no obligation. The price you see is the price you pay, and you confirm only when you are ready. Prefer a quote first? You receive one within 1 hour on working days.
- Prefer a quote first? You receive it within 1 hour on working days
- Clear price breakdown
- No hidden costs
- 3
Payment
Pay safely online with iDEAL | Wero, credit card, PayPal or bank transfer. We start the translation as soon as your payment comes through.
- iDEAL | Wero, Visa, Mastercard, PayPal
- Secure payment environment
- Invoice by email
- 4
Translation
An Rbtv-registered sworn translator who works in your language pair translates the document and prepares the sworn statement.
- Rbtv-registered translators
- Specialists by subject field
- Sworn before the District Court
- 5
Quality check
A second sworn translator reviews the work for accuracy, terminology and legal wording before the stamp and signature go on.
- Two-person review
- Terminology check
- Layout and formatting check
- 6
Delivery
The stamped translation is sent by registered post. A digital copy (PDF by email) is an optional add-on for €9.95.
- Registered post within 5-7 working days, faster with express
- Digital copy (PDF) as an option
- Track and trace available
How do you safeguard quality at each step?
Every sworn translation goes through a two-person check: one Rbtv-registered translator does the translation, and a second sworn translator reviews the terminology, layout and legal wording before the stamp and signature are added.
Each translator also works under the Bureau Wbtv code of conduct and carries professional liability insurance. If a body rejects a translation in writing for a reason that lies with the translation, we correct it free of charge within 3 working days under our acceptance guarantee, and refund the translation fee under its conditions if the corrected translation is rejected again.
Source: Bureau Wbtv — code of conduct and Rbtv · Last updated:
How safe is my document during upload and handling?
Uploads run over an SSL-encrypted connection (HTTPS/TLS 1.3) and documents are stored on EU servers. Client documents are deleted automatically within 30 days of the order being finished, in line with the GDPR.
Every translator is bound by the duty of confidentiality under article 32 of the Wbtv. For highly sensitive material, documents can be exchanged with extra encryption through an end-to-end portal on request.
Source: Privacy policy KvK Uittreksel Vertalen · GDPR · Last updated:
Why choose KvK Uittreksel Vertalen?
With KvK Uittreksel Vertalen you get Rbtv-registered translators, clear pricing from €47 excl. VAT, a standard turnaround of 5 to 7 working days (faster with express) and our acceptance guarantee.
Clear turnaround
Standard 5 to 7 working days; with rush (at a surcharge) in 2-3 working days. For Dutch ↔ English or French, same-day shipping (within 24 hours) is possible if you order before 12:00 on a working day
Legally recognised
A sworn translation by a translator registered in the Rbtv is legally valid (Wbtv). Should an authority reject the translation after all, our acceptance guarantee applies.
Rbtv-registered
All our translators are listed in the official register
Acceptance guarantee
Not accepted on quality grounds? We correct the translation at no charge
Frequently asked questions about the translation process
Below are answers to common questions about our translation process, from uploading your document to the delivery of your sworn translation.
How quickly can I receive my sworn translation?
Standard delivery is 5 to 7 working days; with express (at a surcharge) it is faster. Upload your document for a quote with no obligation, and you can order and pay online straight away.